Health Cards- Instructions to DDOs
Finance
Department – Comprehensive Financial Management System (CFMS) – Human Resources
Management under CFMS - Issue of Health Cards to State Government Employees – Online
Collection of Employees’ data through Web-based application for implementation
of HRMS Module and issue of Health Cards –Instructions to furnish the Data –
Orders – Issued.
FINANCE (SMPC.II) DEPARTMENT
G.O.Ms.No. 334 Dated: 13.12.2013
Read the following:
1. G.O.Ms.No.174,
HM&FW (M2)Department, dated: 01.11.2013.
2. G.O.Ms.No.175,
HM&FW (M2)Department, dated: 01.11.2013.
***
ORDER:
The Government is in
the process of operationalising Comprehensive Financial Management System
(CFMS) in order to establish state-of-the art IT applications for effective public
financial management, for providing seamless and dynamic interface with all
stakeholders and facilitate real-time resource management, both financial and
human. The CFMS will usher in automation of all government processes relating
to preparation of budget, release of funds, incurring of expenditure,
processing of bills by the DDOs and the Treasuries, preparation of accounts,
maintenance of electronic data, etc.
2.
The Human Resources Management System (HRMS) is
also included in the CFMS Project for the benefit of all government employees.
The HRMS component of CFMS will automate all processes relating to the entire
gamut of monetary and non-monetary entitlements of the employees; assessment of
vacancies, recruitment authorisation and electronic registration of all new
entrants to public service; preparation of panels for promotion; issues relating
to pay fixations, revisions of Pay Scales, etc.; maintenance of Service Registers
(E-Service Registers); generation of Pay Rolls and timely payment of retirement
benefits, sanction of leave, timely release of increments, etc.,
3.
In the G.Os first and second read above, the
Government has issued orders introducing the Employees’ Health Scheme (EHS) and
issue of Health Cards to the employees, their family members and dependents,
for cashless treatment at empanelled hospitals.
4.
In order to implement the HRMS and issue of
Health Cards, the Government has decided to collect the data of all Government
Employees online through a Web-based application established by the Finance
Department Portal. It has been decided to collect the data directly from all
the Drawing and Disbursing Officers (DDOs) to obviate delay in the matter.
5.
In addition to the data of regular Government
Employees, Government has decided to
collect the data relating to the grant-in-aid employees, adhoc personnel, honorary workers, work-charged staff, contingent
employees, contract personnel, those hired on outsourcing basis through
contractors, and all other miscallaneous functionaries who are directly or
indirectly providing services to the government, in order to have a
comprehensive database of all the human resources of the State, as this
information is required by the Finance Commission, C&AG, Legislative
Assembly and Legislative Council and Parliament from time to time and to enable
the government to formulate evidence-informed policy for efficient management
of its human resources.
6.
In this context, the Government hereby direct
all the Drawing and Disbursing Officers (DDO) in the state to furnish the data relating
to all employees mentioned above through web-based application by logging in to
the Finance Department portal at “https://fdp.cgg.gov.in” by using
their existing log-in ID (DDO code) issued by the Director of Treasuries and
Accounts (DTA) using the default password “dataentry”. The detailed instructions are given in the annexure to
this order. The relevant forms and the User Manual are available in the website
mentioned above. The helpline numbers are also indicated in the above mentioned
website for the benefit of the DDOs and other employees.
7.
While the individual employee has the
responsibility for providing the entire information relating to himself /
herself by certifying the datasheet that would be provided by the DDO, the
principal responsibility for validating the information with reference to the
Service Register and uploading the required information duly ensuring its
correctness is vested with the concerned DDO.
8.
The Head of the Office (HoDs) of all
government departments shall ensure that the data relating to regular
employees, adhoc personnel, part time and full time contingent staff, NMRs,
honorary workers, contracted personnel and the personnel hired on outsourcing
basis has to be entered by the Drawing and Disbursement Officers (DDO) at all
operational levels. They should also furnish the information of the
grant-in-aid employees (GIA), if any, under their control. They should ensure
that the details of all employees including those who are on long leave, under
suspension or unauthorised absence shall also be furnished. In such cases the DDOs may furnish the
available details based on the information contained in the Service Register.
If any difficulty is experienced in uploading the data, the same may be brought
to the notice of the Treasury Officers/PAO concerned who will make necessary
arrangements for uploading the data.
9.
The DDOs shall complete the data entry on or
before January 5th 2014. All DDO shall ensure that the required
data-forms are printed and supplied to all employees and other functionaries
for whom they are drawing and disbursement officers, including subordinate
offices and staff.
10.
The Government directs that head of all
departments (HoDs) shall coordinate, supervise and monitor the entire data
collection and data entry processes closely. All District Collectors are hereby
directed to coordinate, monitor and provide feedback to the government on
day-to-day basis. The Pay and Accounts Officer (PAO), Director of Treasuries
and Accounts (DTA) and the Director of Work Accounts shall instruct their staff
to liaise with the concerned departmental heads at the state and district
levels and the DDOs and provide necessary logistic and operational support.
11.
The Government hereby instructs that the pay
and allowances for the month of January 2014 of the employees who fail to
submit their data to the DDOs by December 24th 2013 and the pay and
allowances of DDOs who fail to upload the data by January 5th 2014,
will be claimed only after they submit their data.
12.
The Administrative Departments and the Heads
of the Department shall issue necessary instructions to the subordinate
officers under their control to complete the dataentry within the stipulated
time.
13.
The Registrar General of the High Court of
Andhra Pradesh may issue necessary instructions to all the subordinate
courts/tribunals under their control to complete the dataentry within the
stipulated time.
14.
The District Collectors are instructed to convene
meeting of the unit officers of all the departments in the district and review
the progress and issue necessary instructions for timely completion of the data
entry.
15.
The Treasury Officers and the Pay and
Accounts Officers shall download sufficient number of copies of this order and
serve to all the DDOs in their audit jurisdiction, duly obtaining an
acknowledgement from them. They shall convene a meeting of all the DDO / Heads
of Office and to give necessary guidance to them on the application. They shall
also monitor the progress of data entry in the offices under their audit
jurisdiction and inform the status to the Finance Department on real time basis.
(BY ORDER AND IN THE NAME
OF THE GOVERNOR OF ANDHRA PRADESH)
DR
P.K MOHANTY CHIEF SECRETARY TO THE GOVERNMENT
-----------------
ANNEXURE
to G.O.Ms.No.334 Finance (SMPC.II) Department, dt: 13.12.2013
Instructions
to the Drawing and Disbursing Officers
1.
The DDOs have to login to the website “https://fdp.cgg.gov.in” by using their existing log-in ID (DDO code) issued
by the Director of Treasuries and Accounts (DTA) using the default password
“dataentry”.
2.
After the first login the DDO has to change
the password and set a new password. The
system has been designed to provide for change of password by the DDOs. They
may remember the password and should not disclose to anyone to maintain
integrity in dataentry. The DDOs will be held responsible for any errors in
dataentry if any passwords are misused or the data is entered without the
knowledge of the DDOs.
3.
After setting the new password, the DDO has
to first enter the details of his own office and the details of the subordinate
offices if any and also the details of the next higher office to which the unit
office in which the DDO works will report.
He has to complete this within 3 working days, in any case not later
than 24.12.2013.
4.
After finishing the entry of the above data,
the DDO has to go through the user manual available on the website for a better
understanding of all the fields of different screens intended to capture the
data of different categories of employees.
5.
He should download all the forms available on
the website and take printouts in sufficient numbers and distribute copies to
all the employees with instructions to submit the filled in forms within three
working days. The employees may also be instructed to submit the following
documents in digital form along with the filled in application:
(i)
Copy of ICAO-compliant photograph of the
employee and of each beneficiary for issue of health cards.
(ii)
Copy of Aadhar Card or Aadhar Card enrolment receipt
for each beneficiary.
(iii)
For beneficiaries who are below five years if
Aadhar Cards or Aadhar Card enrolment receipts are not available, birth
certificate issued by the appropriate authority may be furnished.
(iv)
In case any family member or dependent
suffers any disability, the disability certificate issued by the competent
authority has to be submitted.
(v)
If (ii), (iii) and (iv) documents above are
not immediately available, remaining data may be entered without awaiting the
documents. In such cases, employee be instructed to submit them before January
31, 2014.
6.
The DDO has to verify the details furnished
by the employee with the entries available in the Service Register of the
employee and authenticate the data to be uploaded. He should countersign each
form submitted by the employee before the commencement of the dataentry.
7.
After completion of the dataentry the DDO has
to take a printout through the application and countersign it duly verifying
with the forms submitted by the individuals.
These copies may be given to the individual for confirmation. If any discrepancy is pointed out by the
individual after due verification with the records necessary corrections may be
made any time before the data is finally submitted to the Finance
Department. After the data is finally
confirmed by the individual his signature may be obtained on the printout. The DDO may counter sign and send a copy of
this to the Treasury Officer/PAO along with the pay bill.
8.
The DDO has to prepare a list of all
employees under different categories and ensure that relevant forms are
supplied to the employees under acknowledgement and ensure that the data of all
employees is uploaded. For this purpose
he has to prepare a checklist containing the names, the dates on which forms
were given, the dates on which forms were returned, the date of
countersignature, the date of dataentry, the date of countersignature of the
printout after completion of the dataentry of each employee and the date on
which copy of the countersigned forms submitted by the employee and
countersigned hard copies of the data entered are sent to the Treasury Officer
/ PAO.
9.
The following helpline numbers were set up
for the benefit of the DDOs/ Treasury Officers/ Pay and Accounts Officers/
Employees:
(1) 9573530440
(2) 9963615558 (3) 8374024024 (4) 9989334646
(9)
9010203514 (10) 9010004430.
SECTION
OFFICER
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