Online bills for BC Hostels
BACKWARD CLASSES WELFARE DEPARTMENT –
Introduction of online processing of bills in Backward Classes Welfare Hostels
– Detailed Instructions – Issued.
BACKWARD
CLASSES WELFARE (B2) DEPARTMENT
G.O.Ms.No. 23 Dated:21-10-2013 ORDER:
In
the G.O.1st read above among others, orders, delegating of bill
drawing powers to field functionaries etc were issued.
2. The Backward Classes Welfare Department
proposes to introduce online processing of bills for all Backward Classes
Welfare Hostels in the State through e-hostel software package developed by the
Centre for Good Governance. Pending issue of this G.O the following
instructions have been issued to make necessary arrangements to integrate the
e-hostel software package with the Treasury Server to enable the online
processing of bills.
I. Government have examined the
proposal of the Backward Classes Welfare Department and agreed to introduce the
online processing of all hostel bills in all Backward Classes Welfare Hostels
in the State.
II. Under the e-hostel software
package each entity namely a vendor, (supplier of vegetables, groceries,
electricity, water, office stationery sundry items), an employee (tutor or
outsourcing agency), house owner (rented buildings), shall have a bank account
with the IFSC code & Bank branch to enable online remittances.
III. The various bills relating to
Diet Charges, Tutor Charges, Water and Electricity charges, Rents and cosmetic
charges must be processed through the e-hostel software package developed by
the C.G.G and transmitted to the Sub-Treasury online for processing and
remittance of amounts online to the different Bank Accounts of the respective
Vendor, Employees, Teachers and Manpower Agencies as authorized by the Hostel
Warden.
IV. The online bills being uploaded
to the Sub-Treasury will be similar to the scholarship bills of E-pass, but
being done now at the Sub-Treasury level by the hostel warden concerned.
V. As the e-hostels package is fully enabled online, the Drawing and
Disbursing Officers namely Hostel Welfare Officers of the Backward Classes
Welfare Department shall be held directly responsible for ensuring that all the
bills such as Diet bills, Office expenses bills, salary bills etc., are all
drawn online by ensuring that details of attendance, purchases, issues are made
online regularly for submission of bills online to the treasury. The earlier
practice of getting hostel bills countersigned by the Assistant B.C.Welfare Officers
vide III (b) of reference 1st cited above is no longer felt
necessary as all aspects of the hostels are entered online by the Hostel
Welfare Officers. Moreover, the Hostel Welfare Officers are the DDO for the
hostels.
VI. The Deputy Directors / District B.C.Welfare
Officers of Backward Classes Welfare Department in the State are requested to
ensure that adequate training is imparted to all Hostel Welfare Officers who
are also the D.D.O’s.
VII.
All the
District Treasury Officers are therefore advised to ensure that steps are taken
to open CINB accounts at the Sub-Treasury level to enable uploading of
sanctioned amount of bills into the respective Bank Accounts to ensure Bank
Accounts of Hostel Wardens, the vendor, employees, tutors and manpower agencies
which are authorized by the Hostel Warden.
VIII.
The Deputy Directors / District B.C.Welfare Officers of Backward Classes
Welfare Department are requested to
ensure that all Hostel Welfare officers submit all bills relating to Backward
Classes Welfare Hostels, henceforth,
through the e-hostel software package only and no manual bills will be
entertained hereafter.
IX. All the Deputy Directors / District B.C.Welfare
Officers of Backward Classes Welfare Department and all the District Treasury Officers
in the State are requested to report compliance in the matter.
3. This order is issued basing on the
instructions issued by the Finance Department vide reference 3rd
read above.
(BY ORDER AND IN THE NAME OF THE
GOVERNOR OF ANDHRA PRADESH)
J.RAYMOND
PETER
PRINCIPAL SECRETARY TO GOVERNMENT
(FAC)
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